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In addition, it allows us to apply multiple conditions and actions in a single rule. This will allow us to see all available rule conditions and actions. Towards the bottom of the window select More options. These choices are predefined rule templates. Click the New ( ) button.įrom the drop-down menu, you will notice several choices. Once logged in, navigate to Mail Flow > Rules. Let’s get started! Add an external sender disclaimer to all inbound email Time Travel Research wants to ensure that every instance of an external email, even those in the same email chain, is prepended with this disclaimer. Thankfully, adding this is a simple process in Office 365 (and also Exchange on-premises – the instructions are identical).įor this article, our example company, Time Travel Research, wishes that all inbound email from external senders is prepended with a disclaimer stating the sender is external to the organization. Two common examples are a disclaimer prepended at the top of the email, or, adding a keyword in the message subject.

This eliminates the guesswork for internal users, helping them to identify potential phishing attacks but also a great reminder when it comes to data loss prevention as they reply.Ĭompanies approach this disclaimer in many different ways. This disclaimer quickly identifies to its end users when a message is sourced from an external sender. Adding an external sender notification to the top of an email is an important distinction for many companies.